DocAudit TM

Data & Document Protection for MFP Activities

DocAudit provides organizations an extra level of data and document security at their Konica Minolta MFPs.

multifunction device

DocAudit Provides Advanced MFP Security

DocAudit is designed for organizations that require a higher level of security surrounding the document and data activities at their MFPs. It’s ideal for organizations that need a searchable, on-demand extensive audit trail of MFP activities to ensure confidentiality and security of their critical documents and data.

DocAudit provides this added critical layer of security for Konica Minolta multifunction printers (MFPs). It provides both an extensive audit trail of all MFP activities as well as a copy of what was printed, copied, scanned, emailed, or faxed.

Organizations requiring added MFP secure include:

  • Government
  • Healthcare
  • Education
  • Finance & Banking
  • Legal
  • R&D

DocAudit Protects Your Confidental Data

DocAudit creates a record of any MFP user activity: Copy, print, scan, fax, and email. This record contains both the MFP user and device data as well as a text-searchable PDF copy of the MFP activity. This record is then automatically deposited into a secure database and document archive that is accessible only by permitted users.

DocAudit also provides real-time alerts in the event of a data breach at the MFP. The user predefines the data and keywords that constitute such a breach and DocAudit provides an alert should find that a match for that data or keyword. This alert provides the specific who, what, when, and where of such data breach.

DocAudit administrator view

Customize with Your Keywords & Data

Each organization can define temporary or permanent data and keywords that constitute a breach. Keywords and data patterns can be entered singly or batch-imported.

Data Patterns include:

  • Social security numbers
  • Credit card & Patient numbers
  • Phone numbers & dates
  • Two data extraction methods: "Smart Template" & Standard Template
  • Easy to "train" for template modifications
  • Also works with Prism WorkPath's desktop workflow & document processing automation
  • Can be quickly configured to a third-party line-of-business application

Keywords include:

  • Integrated workflow
  • Lower cost
  • Much easier to set up and user
  • Two data extraction methods: "Smart Template" & Standard Template
  • Easy to "train" for template modifications
  • Also works with Prism WorkPath's desktop workflow & document processing automation
  • Can be quickly configured to a third-party line-of-business application
DocAudit MFP Front Panel

How DocAudit Works

Konica Minolta MFPs can automatically output their activity log (“Image Log Transfer File” or “ILTF”) along with a PDF of that activity. This PDF and activity log are then automatically captured by DocAudit. The PDF is OCRed (optical character recognition) by DocAudit and becomes full-text searchable. The data from this activity log is indexed and archived in either a default format or user-defined format and the full-text searchable PDF is filed with it. DocAudit then compares the data in each OCRed document against the user-defined keywords and data patterns to see if there’s a match. If there is a match, the user is notified.

DocAudit breach alert notifications and audit trail variables include:

  • Document name
  • File type
  • Creation date
  • Type of activity
  • MFP name
  • Job ID
  • Send date, time
  • File name
  • MFP serial number
  • Email address and many more

Administrators Can View Records Anywhere

All MFP activities, along with the text-searchable PDFs of such activities, are securely stored in the DocAudit secure database. This is searchable by an authorized administrator who can access through an Internet browser or Windows-based desktop client. The Internet browser viewer works on Windows, Mac or Linux operating systems. Records are instantly available and documents can be easily and quickly previewed and retrieved.

Key Features

  • Provides secure and searchable audit trail of all MFP activities
  • Real-time breach alerts of user-defined keywords and data patterns
  • Securely view audit records through either a desktop client or browser-based client

Key Benefits

  • Assists organizations with data and privacy compliance regulations
  • Provides real-time data and document breach alerts
  • Greatly reduce sensitive data and documents being sent to unauthorized persons
  • Provides a secure and searchable audit trail of all MFP user activities